Hostel Management System Using Python and Django

Hostel Management System Using Python and Django

Hostel Management System is a Python and Django based web application designed to simplify and organize hostel administration. The system provides a centralized platform for managing students, staff, rooms, occupancy, hostel fees, leave requests, mess information, notices, and other hostel-related records.

The application provides separate Admin, Staff, and Student panels with role-based access. Each panel is designed according to the responsibilities of the respective user, helping keep administrative and operational activities organized.

Key Features

• Separate Admin, Staff, and Student panels
• Role-based access control
• Student management
• Staff management
• Room and occupancy management
• Hostel fee management
• Leave request management
• Mess menu management
• Hostel information management
• Notice management
• Reports based on available project data
• Admin profile management
• Staff profile management
• Password change functionality
• Responsive dashboard interface

Admin Dashboard

The Admin Dashboard works as the central management area of the application. It provides KPI cards and database-driven graphs for monitoring hostel operations. The graphs are available only inside the Admin Panel and are not displayed on Staff or Student dashboards.

Depending on the available database information, the Admin dashboard can display student statistics, room occupancy, fee payment status, leave request status, monthly fee information, and student registration trends.

Staff Panel

The Staff Panel provides a separate workspace for hostel staff members. Staff can access operational information related to students, rooms and occupancy, leave records, fees, mess management, hostel information, notices, and reports according to their permissions.

Staff members can also manage their own profile information and change their password where permitted.

Student Panel

The Student Panel focuses on the student's own hostel information. Students can view personal details, assigned room information, fee status, leave records, mess menu, and hostel notices according to the permissions provided by the system.

Room and Occupancy Management

The Room Management section helps maintain hostel accommodation information. Authorized users can view room numbers, room types, capacity, occupied beds, available beds, assigned students, and occupancy status.

Fee Management

The Fee Management module maintains student hostel fee information. Administrators can manage fee records while authorized users can view relevant payment status, pending dues, due dates, and payment history.

Leave Management

The Leave Management module allows students to submit leave requests through the system. Authorized users can review applications and track their status, including pending, approved, and rejected requests.

Mess Management

The Mess Management module maintains hostel meal information. Users can view daily or weekly menus covering breakfast, lunch, and dinner. Authorized users can update menu information according to their project permissions.

Admin Profile

The system includes a dedicated Admin Profile section where administrators can view and update permitted personal information. The profile can contain details such as name, email, phone number, address, username, and profile photo. Administrators can also change their account password.

Technology Stack

Software Requirements

• Python
• Django
• Visual Studio Code or another Python IDE
• SQLite
• Modern web browser

More Details and Full Documentation

For complete project information, features, installation instructions, screenshots, and technical details, visit the original UpdateGadh project page.

View Complete Hostel Management System Documentation