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Payroll Management System in Java
Payroll Management System in Java
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Java Projects

Payroll Management System in Java

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Java Swing & MySQL Payroll Management System with employee, salary, attendance tracking, live dashboard, and automatic EPF/ESI/TDS payslip generation.

Technologies: Java MySQL
What You Will Get
Source Code
Database File
Project Report
PPT Presentation
Viva Questions
Setup Guide
₹899.00 ₹999.00 10% OFF
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Payroll Management System is a desktop application built with Java Swing and MySQL/MariaDB. It handles employee records, salary configuration, daily attendance, a live analytics dashboard, and automatic statutory pay slip generation — including EPF, ESI, Professional Tax, and slab-based Income Tax (TDS).

Key Features

  • Secure login authentication with parameterized queries (SQL-injection safe)
  • Live dashboard with KPI cards (total employees, monthly payroll cost, average net salary, today's attendance %), a gross-salary bar chart, and an attendance donut chart
  • Employee management — add, update, delete, and list employees
  • Salary management — configure HRA, DA, MED, PF, and Basic Salary
  • Statutory payroll engine — automatic EPF, ESI, Professional Tax, and TDS deductions on every pay slip
  • Attendance tracking (First Half / Second Half)
  • Detailed pay slip generation with full earnings/deductions breakdown and net salary
  • Print support for employee lists and attendance reports

Tech Stack

  • Java (JDK 8+, tested on JDK 21)
  • Java Swing (custom UI design system, Java2D vector icons — no image assets)
  • MySQL / MariaDB (works with XAMPP)
  • JDBC (MySQL Connector/J)

Statutory Deduction Logic

  • EPF — taken from the salary record's PF field
  • ESI — 0.75% of gross salary, applied only if gross ≤ ₹21,000/month
  • Professional Tax — generic slab (₹0 under ₹10k, ₹150 for ₹10k–15k, ₹200 above ₹15k gross)
  • Income Tax (TDS) — FY24-25 new-regime slabs on annualized gross minus ₹75,000 standard deduction

Default login credentials: admin / admin. Ideal for students and developers learning Java Swing GUI development, JDBC database integration, and real-world payroll/business application design.

Project Modules
Login Module:
- Secure login authentication (parameterized queries)

Dashboard Module:
- Live KPI cards (total employees, payroll cost, average net salary, attendance %)
- Gross-salary bar chart
- Attendance donut chart

Employee Module:
- Add new employee
- List/view all employees
- Update/delete employee

Salary Module:
- Set salary components (HRA, DA, MED, PF, Basic)
- Update/delete salary

Attendance Module:
- Take daily attendance (First Half / Second Half)
- View attendance records
- Print attendance reports

Payroll/Reports Module:
- Statutory deduction engine (EPF, ESI, Professional Tax, TDS)
- Generate detailed pay slip
- Print employee list
Installation Guide
1. Download and extract the source code
2. Start MySQL/MariaDB (e.g. via XAMPP control panel)
3. Import payroll.sql into phpMyAdmin/MySQL to create the database and tables
4. Update DB credentials in src/conn.java if needed (default: root, empty password, port 3306)
5. Compile: javac -encoding UTF-8 -cp "lib/mysql-connector-j-8.3.0.jar" -d build/classes src/*.java
6. Run: java -cp "lib/mysql-connector-j-8.3.0.jar;build/classes" splash
7. Login with default credentials: admin / admin
Need help running this project? Chat with us on WhatsApp — Free installation support!

FAQ for this project coming soon.

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